The agreements, refund terms, and privacy practices that govern your enrollment with Northern Virginia Performing Arts. Please read carefully — registration constitutes acceptance of all policies below.
By registering with NoVAPA, you agree to the following terms and conditions.
Registration constitutes a binding commitment. Please review every section below before enrolling — the refund and cancellation terms are strictly enforced.
Registration is open until it is full, or casting is closed. Once a program is filled or closed to new registrations, a public notice will be posted on the website. A predetermined minimum enrollment will be established before each program opens for registration. Most programming will begin in advance of the start date, and may go up until the start date.
This is the absolute last day that payment may be made for the current enrollment. For all programs, it is the date of registration unless a predetermined payment plan is put in place. If a balance is unpaid by the balance due date, the student cannot participate until full payment is received.
No refunds will be given for missed days or early withdrawal from the program. Registration implies a commitment to paying the entire fee.
If the balance has been paid in full and the student drops out no later than 60 days prior to the start of the camp, for any reason, the amount paid may be applied toward a future program. However, all fees are non-refundable without exceptions. This Tuition Credit is only good for one year and administrative fees do apply.
All withdrawals must be made in writing at least one (1) month prior to the start of the program. Only written withdrawals received within this timeframe will be eligible for payment transfer to another program. No exceptions. Withdrawals made within the 30-day window will not be eligible for tuition credit for future programming.
Partial payments made toward the balance due are non-transferable and non-refundable without exceptions.
Only accounts that have been paid in full are eligible to be applied to a new program if the student drops out for any reason, and only if it is completed within 60 days of the camp.
If a withdrawal is made within one (1) month of the start of the camp, a $90 administrative fee will be assessed. The remaining tuition can be credited for a future program.
Tuition can only be transferred between members of the same family and can no longer be sold online or virtually as of July 2025.
For any changes to tuition — including but not limited to future tuition credit, selling to another family, or tuition transfer to another sibling — there will be an administrative charge of $90.
Northern Virginia Performing Arts (NoVAPA) reserves the unequivocal right to change the location of any camp, rehearsal, class, or performance at its sole discretion due to circumstances beyond our control. These circumstances may include, but are not limited to, facility closures, safety or security concerns, inclement weather, natural disasters, administrative denial of access, or any other unforeseen event that renders the originally scheduled location unavailable or unsuitable.
In such instances, NoVAPA will make every reasonable effort to secure an alternate venue within a reasonable distance of the originally advertised location. The alternate site will meet comparable standards to preserve the integrity, quality, and continuity of our programming. All registered participants will be notified of any location changes by email as promptly as possible.
A change in location, regardless of timing or reason, does not constitute grounds for a refund, credit, tuition transfer, or withdrawal from the program without penalty. No exceptions will be made to this policy.
Cancellations made by NoVAPA due to weather or other emergency issues will be announced on our website as well as in emails sent directly to all families enrolled. In the event of a cancellation, a make-up class will be scheduled by the instructor or Director. No monetary refunds will be issued.
The refund policy is strictly enforced, and no exceptions will be made. Please carefully consider your commitment before registering. We are no longer allowing tuition to be sold to other families without an administrative fee.
Tuition insurance costs 10% of the list price of the program it protects and is added at checkout. It is calculated on the list price, so discounts and coupons do not reduce it, and the premium itself is non-refundable. It is available on camps and productions; classes and one-day camps are not eligible.
Tuition insurance is available for registrants and provides coverage for potential refunds in the event of withdrawal or cancellation. Refunds will be issued, minus the amount of the tuition insurance purchased.
Tuition insurance is optional but highly recommended to protect against financial loss in case of withdrawal or cancellation.
To be eligible for a refund based on the tuition insurance policy, the registrant must have purchased tuition insurance at the time of registration. In the event of withdrawal or cancellation, the registrant must initiate a claim by emailing Northern Virginia Performing Arts. The registrant may be required to provide documentation supporting the reason for withdrawal or cancellation.
The amount of the tuition insurance will be deducted from the refund amount. The tuition insurance policy applies only to the tuition fee and does not cover any additional fees or expenses. The policy is subject to the terms and conditions set by the insurance provider; registrants should review the policy carefully.
As part of the registration process, parents/guardians are required to agree to the Late Pick-Up and Early Drop-Off Policy.
Starting at 15 minutes after the end time, a late pick-up fee of $15 will be charged for every 15-minute increment or part thereof. For example, if a pick-up occurs at 4:15 PM, a $15 fee will be applied. If a pick-up occurs at 4:30 PM, a $30 fee will be applied, and so on.
Families who leave children unattended any time prior to start time will be assessed a $1 per minute fee for each unattended minute at the discretion of staff.
It is the responsibility of the parent/guardian to communicate any expected delays or changes in pick-up times to the camp staff in advance. All fees will be billed and must be paid promptly. Failure to settle the fees in a timely manner may result in additional consequences, such as restrictions on future participation.
Our programming maintains a zero tolerance policy for bullying. We are committed to providing a safe and inclusive environment for all participants. Bullying, in any form, is strictly prohibited and will not be tolerated.
Bullying includes but is not limited to verbal, physical, or emotional aggression, intimidation, harassment, or any other behavior intended to harm, demean, or exclude others.
Any incidents or suspicions of bullying should be immediately reported to staff. All reports will be taken seriously and thoroughly investigated in a confidential and objective manner. We encourage open communication between participants, parents/guardians, and staff.
All reports and investigations will be handled with strict confidentiality, respecting the privacy of all parties while ensuring the safety of the NoVAPA community.
Official Channel: Email is our official channel for everything related to NoVAPA programming. Anything that matters — schedule changes, closures, casting, billing — will reach you by email, and email is the record we work from. Social media and text are convenience, not notice.
The short version: modest movement clothes with closed-toed shoes or dance shoes, hair off the face. Nothing expensive, nothing brand new, nothing anyone has to worry about.
If a family cannot buy dance shoes, tell us. We keep a small stock and we would far rather a student dance in what they have than miss class. Email info@novapa.org and it stays between us.
How we handle it. Nobody is turned away or embarrassed over clothing. A student out of dress code takes class as normal, and we follow up with the parent by email, not with the child.
Placement. Classes and camps are placed by age band, not by audition. Where the bands overlap we will talk it through with you and place the student where the room fits them, which is not always where the birthday says.
Casting. Broadway Bound shows are not pre-cast, and every registered performer is cast. Roles are assigned by the director after placement auditions in the first week of the production cycle, based on what the show needs and what we see in the room. Teen Conservatory is the exception: it is audition-based, so casting comes before registration rather than after it.
Casting is final. We do not recast on request, and we do not discuss another child’s casting with you. If your performer is disappointed, tell us. We would rather talk to them about it than have them carry it alone.
Tech week is mandatory. Every production has one, in the week of its performances. Calls run longer than an ordinary rehearsal and every performer is needed at all of them, because tech week is the first time the show, the set, the lights, and the sound exist in the same room. Tech week and performance dates are published before registration closes, so you can check them against your calendar first. Missing tech week can cost a performer their role, and that decision sits with the director.
Conflicts. Give us known conflicts in writing at registration and we will schedule around what we can. Conflicts that surface after the calendar is set are handled case by case. Tech week is the one part we cannot move.
All programs require meticulous attendance record keeping. In the event that your child is unable to attend due to illness, please notify us immediately. We are unable to provide reimbursement for missed days; this policy applies to all participants to ensure fairness and consistency within our programs.
Photography and Videography: As part of registration, we reserve the right to take photos and videos of every participant while they are attending our programs.
Consent: By registering, participants and their legal guardians grant permission for camp organizers and staff to capture photos and videos that may include the camper. This consent is given through the Photo and Media Release signed at registration.
Withdrawing consent: You may revoke consent in writing at any time by emailing info@novapa.org. Revocation takes effect going forward and does not apply to materials already published.
Intended Use: These materials may be used for promotional materials, social media, website content, and internal documentation. Personal information such as names or contact details will not be disclosed or associated with the photos or videos used for promotional purposes.
Opt-Out Option: If you do not wish for your child to be photographed or videotaped, email info@novapa.org and we will inform our marketing team not to photograph them. Tell us at registration if you can, so the instruction reaches the team before the first day.
Where photos are posted: Program photos are posted to our SmugMug gallery, which is open to anyone with the link and is no longer password protected. If that matters to you, opt out above rather than relying on the gallery being private.
By participating in Northern Virginia Performing Arts activities and events, you acknowledge and agree to release Northern Virginia Performing Arts and its owners, staff, contractors, and volunteers — from any liability for injuries sustained or the unlikely event of death occurring in or around an NoVAPA venue. This release applies to all activities and events organized by NoVAPA. Participation in NoVAPA activities implies acceptance of this policy.
Activity Participation: I grant permission for my child or ward to participate in all activities organized by Northern Virginia Performing Arts, except as indicated in the ‘Medical Information’ section.
Medical Insurance and Coverage: I acknowledge that NoVAPA provides no health insurance or medical coverage. By registering, I accept responsibility for the payment of any medical treatment required by my child or ward during their participation in the program.
Medical Authorization: I grant permission for Northern Virginia Performing Arts or its representatives to procure any necessary medical assistance for my child or ward while they are under NoVAPA supervision. I authorize NoVAPA or its representative to allow any competent medical professional to take all reasonable measures to treat any injury or sickness that my child or ward may experience.
For programming that is longer than 4 hours, all medication should be given to the Director of Health and Safety in a Ziploc bag with clear instructions and labeling. Only the amount for the given program will be accepted. Should your child need medication, it will be administered by the Director of Health and Safety. We regrettably will not be able to administer any medication for programming less than 4 hours in length. If your child is 12 years or older, except for in the event of an emergency, they will be required to store and take their own medication.
Theatre programming requires microphones to amplify children’s solos and lines over orchestral music. We have highly qualified sound designers who work with students throughout the program. It is possible that your child may receive a wireless lapel microphone; however, we do not have a microphone for every child. We have 12 microphones, each valued at $900.
Students will be instructed not to touch these microphones. The microphone will be placed on the student by one of our sound designers using microphone belts, microphone tape, and IV Prep wipes. Should the microphone break while in the student’s possession, you will be responsible for repairing the microphone or purchasing a new microphone valued at $900. While these microphones are durable, students should not be touching their microphone or allowing others to touch their microphone at any time.
If a performance is at the end of your programming, the following policy is expected to be adhered to at all times.
Northern Virginia Performing Arts is an independent entity. NoVAPA maintains its own insurance policy to cover its activities and operations. The insurance coverage is specific to NoVAPA and does not extend to any other entity. Due to federal HIPAA and FERPA regulations, NoVAPA does not have access to any child’s Individualized Education Program (IEP) or Health Care Plan (HCP). NoVAPA cannot review or work with confidential student records governed by these regulations.
A summary of how we handle the information you share with us.
Northern Virginia Performing Arts respects your privacy. The notes below summarize our current practices. Our full Privacy Policy is published and is the controlling document.
When you register, contact us, or use our site, we may collect: name and contact details, participant date of birth and emergency information, medical and dietary information needed for participation, billing and payment details (processed via our payment provider, Stripe), and standard analytics data such as IP address, browser type, and pages visited.
We do not sell personal information. We share information only with: (a) service providers acting on our behalf (e.g., Stripe for payments, our own registration system, email service providers); (b) authorized staff and instructors with a need to know; (c) emergency medical personnel when necessary for participant safety; and (d) authorities where required by law.
You may request access to, correction of, or deletion of your personal information by contacting us at the address below. If you live in a jurisdiction with additional rights (such as California or under the GDPR), please note them in your request and we will respond accordingly.
We use reasonable administrative, technical, and physical safeguards to protect personal information. Payment information is handled by Stripe and is not stored on our servers. No method of transmission over the Internet is 100% secure; we cannot guarantee absolute security.
Most of our participants are minors. Information about children is collected only from a parent or legal guardian during the registration process and is used solely for purposes related to the child’s participation in our programs.
To exercise any rights described here, or to ask a privacy question, please contact:
Northern Virginia Performing Arts
Attn: Privacy Officer
18945 Conference Center Drive, Plaza C, Leesburg VA 20176
Email: info@novapa.org
A full, expanded Privacy Policy is in preparation. This summary describes our current practices and will be replaced when the formal document is finalized.
Effective Date: May 8, 2026
This Cookie Policy explains how Northern Virginia Performing Arts uses cookies and similar tracking technologies on our website. It supplements our Privacy Policy.
Cookies are small text files placed on your device by a website. They are widely used to make websites work, improve performance, and provide information to site owners. Similar technologies include pixels, web beacons, and local storage. We refer to all of them collectively as “cookies” in this Policy.
We use both first-party cookies (set by us) and third-party cookies (set by service providers acting on our behalf). The following table summarizes the categories on our site:
| Category | Examples | Purpose | Duration |
|---|---|---|---|
| Strictly Necessary | Stripe checkout, session, CSRF, login, registration cart | Required for the site to operate; cannot be disabled. | Session or up to 1 year |
| Analytics | Google Analytics 4 (_ga, _gid) | Helps us understand how visitors use our site so we can improve it. | Up to 2 years |
| Marketing / Advertising | Meta (Facebook/Instagram) pixel, Mailchimp tracking | Measure ad performance, retarget visitors with relevant ads, and personalize email. | Up to 13 months |
| Functional | Preferences, language, embedded video | Remember your choices and improve your experience. | Up to 1 year |
The specific cookies present on the site at any given time may change. The categories above describe their purposes.
When you first visit our website, a cookie banner allows you to accept all cookies, reject non-essential cookies, or manage your preferences. You can change your preferences at any time through the “Cookie Settings” link in our footer.
Most browsers let you block or delete cookies through their settings. Doing so may affect your ability to use parts of our website (e.g., the registration cart or checkout).
We honor recognized opt-out preference signals such as Global Privacy Control where required by law. When we detect a GPC signal, we treat it as a request to opt out of targeted advertising and the sale of personal data.
Our website does not respond to “Do Not Track” browser signals because no industry standard exists. We do honor GPC, as described above.
We may update this Cookie Policy from time to time. The Effective Date at the top reflects the most recent revision.
Questions about cookies on our site:
Northern Virginia Performing Arts
Attn: Privacy Officer
18945 Conference Center Drive, Plaza C, Leesburg VA 20176
Email: info@novapa.org
We're happy to walk you through any policy in detail before you register.